SETTLEMENT - An overview

SETTLEMENT

Between Acquirer and Issuer, money has changed ,Thats only financial liability. The purpose of settlement is to shift the financial liability back to the cardholder, and to shift the cardholder's money to the merchant. Theoretically, all authorization information can be simply discarded once an approval is received by a merchant. Of course, contested charges, chargebacks, merchant credits, and proper processing of holds require that the information stay around. Still, it is important to realize that an authorization transaction has no direct financial consequences. It only establishes who is responsible for the financial consequences to follow.

Traditionally, a merchant would take the charge slips to the bank that was that merchant's acquirer, and "deposit" them into the merchant account. The acquirer would take the slips, sort them by issuer, and send them to the issuing banks, receiving credits by wire once they arrived and were processed. The issuer would receive the slips, microfilm them (to save the transaction information, as required by federal and state laws) charge them against the cardholder's accounts, send credits by wire to the acquirer, and send out the bill to the cardholder. Problem is, this took time. Merchants generally had to wait a couple of weeks for the money to be available in their accounts, and issuers often suffered from float on the billables of about 45 days.

Therefore, nowadays many issuers and acquirers are moving to on-line settlement of transactions. This is often called "draft capture" in the industry. There are two ways this is done - one based on the host and one based on the terminal at the merchant's premises. In the host-based case, the terminal generally only keeps counts and totals, while the acquirer host keeps all the transaction details. Periodically, the acquirer host and the terminal communicate, and verify that they both agree on the data. In the terminal-based case, the terminal remembers all the important transaction information, and periodically calls the acquirer host and replays it all for several transactions. In either case, once the settlement is complete the merchant account is credited. The acquirer then sends the settlement information electronically to the issuers, and is credited by wire immediately (or nearly so). The issuer can bill directly to the cardholder account, and float can be reduced to an average of 15 days.

The problem is, what to do with the paper? Current regulations in many states require that it be saved, but there is no need for it to be sent to the issuer. Also, for contested charges, a paper trail is much more likely to stand up in court, and much better to use for fraud investigations. Currently, the paper usually ends up back at the issuer, as before, but it doesn't need to be processed, just microfilmed and stored. Much of the market still uses paper settlement methods. Online settlement will replace virtually all of this within the next 5 to 10 years, because of its many benefits.